Employment Opportunity – Arista Investment Advisors Ltd.

December 18, 2015 By Adam


To apply for this position please submit information to Kim Mullin at kim@aristaadv.com

Client Service and Planning Associate Job Description


We are a fee-only, independent financial planning firm, focused on helping individuals, families, business owners, and foundations nationwide create vision and balance in their personal relationships with money. We are very interested in you if you have experience and knowledge in the financial planning, investment advisory, or financial services industry and you have a strong desire to engage your expertise as a Client Service and Planning Associate. You will work directly with an industry veteran and his support staff and have direct contact with clients immediately. This is an opportunity to contribute your expertise and creative impact to our firm.

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Positon Overview


This position supports the firms’ advisor and his staff in providing dedicated and personalized service to all our clients. The tasks required by this assignment will present exposure to the many aspects of the financial planning and investment advisory processes. There is a high level of commitment from the entire team to provide you with the mentoring required for your success in this position, but you must have the interpersonal skills, communication skills, analytical skills, self-motivation, and enthusiasm to excel.


The ability to think creatively for the many independent research projects is highly desired for this position. Familiarity with the fundamental aspects of financial planning and investing is necessary. Computer and technology skills are essential, with the ability to quickly learn new software. Our technology platform includes Schwab Institutional’s Advisor Center — our primary custodian’s online environment, Schwab Performance Technologies’ Portfolio Center — our core portfolio management and reporting system, Morningstar Workstation – research and investment planning system, Money Tree Software — financial planning software, Salesforce – our client relationship management system, NetDocuments – our document filing and client portal system, and ByAllAccounts — our account aggregator.


Key Areas of Responsibility Include But Are Not Limited To:


  • Understand and adopt the individualized and customized nature of our client relationships and service
  • Develop full familiarity and functionality of our current operational environment, and contribute as needed
  • Develop a thorough knowledge and abidance with all compliance procedures as identified in the firm’s Compliance Manual
  • Work directly with the advisor to identify specific research needed for current and varied client needs
  • Complete research projects independently, with appropriate interaction and input from the advisor
  • Develop expert functionality of Schwab Institutional’s Advisor Center
  • Communicate, via email/mail/client portal, client forms/correspondence/reports as needed
  • Produce client and/or research reports as needed, through Portfolio Center and Morningstar Advisor Workstation features – which may include customized Excel reports or Power Point.
  • Maintain records of interactions and tasks related to each client via entering notes into Salesforce, our client relationship management system
  • Prepare reports using financial planning software such as Money Tree – Silver
  • Document client meetings – those in person, via phone or online – preferably via our CRM, Salesforce
  • Scan all backup paper research related documents – as we are a paperless office
  • Shred ALL client documents and confidential information after it is scanned/saved
  • Develop knowledge and cross coverage of the other aspects of the office, e.g.:
    • Produce required Schwab forms and submit the requested transactions as needed to meet the client’s instructions
    • Produce welcome packages for new clients – ADV, Advisory Agreement, and Privacy Policy
  • Attend Schwab’s webcasts/conferences that have relevancy to job duties
  • Attend Schwab’s Information Technology Solutions events as appropriate
  • Use the online “university” education available on Schwab, Portfolio Center, Morningstar etc. to continue maintaining proficiency and excellence
  • Attend the FPA NENY monthly morning meetings


Key Qualifications:


B.A. or B.S. degree from an accredited four year university – with an aspiration to move toward a professional certification, such as a CFP®

  • Excellent interpersonal skills
  • Strong communication skills – verbal and written
  • Creative, critical, and open-minded thinking
  • Excellent research and analytical skills
  • Excellent report presentation skills
  • Excellent attention to detail and accuracy
  • Client oriented
  • Team-oriented
  • Organized
  • Ability to identify, meet, and follow through with tasks and documentation
  • Independent, self-motivated, resourceful, problem solver
  • Goal-oriented team player with a willingness and generosity to do whatever needs to be done to accomplish the objective as a team effort
  • Enthusiasm for being mentored
  • Enthusiasm for cross training with team
  • Able to perform and track multiple tasks efficiently
  • Strong proficiency in Excel, Word, and Outlook required
  • A major plus if you have a degree with a focus in Financial Planning and/or Investments.
  • A major plus if you have working experience with Schwab Institutional’s Advisor Center, Schwab Performance Technologies’ Portfolio Center, Morningstar Advisor Workstation, and Money Tree Software – Silver.
  • Another plus is working knowledge of Salesforce, Net Documents, ByAllAccounts, WebEx, and Skype.
  • Growth oriented in the financial planning and investment advisory profession – with a desire to continue financial planning education or accreditation.



  • Competitive salary
  • SIMPLE IRA Plan with a matching contribution per pay period in the amount equal to 100% of the first 3% of your compensation which is vested immediately
  • Health Insurance
  • Professional, career growth, team oriented, and enjoyable work environment

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